Exhibit, sponsor, advertise

In 2025, our conference will take place in Belfast – the gateway to Northern Ireland with a rich cultural and maritime history. Find out more about the city and location on our 'About the conference' page.

The conference will be held in the Europa Hotel, where the exhibitor hall will also be located close to the conference badge pick up area – which all delegates must visit. Some panels and roundtables will be held at the nearby Grand Central Hotel and Assembly Rooms.

To encourage maximum footfall to the exhibition hall there will be two refreshment breaks per day located there, a BISA backdrop for conference selfies, a headshot photographer on one day, and tables and chairs situated in the hall throughout the conference so that delegates can use the space to work, relax and socialise when they aren’t in panels.

We have up to 30 exhibitor stands available and the conference exhibition will run alongside our three-day event. We intend to open the exhibition at the first refreshment break on the Wednesday, and keep it open during conference hours until the final refreshment break on the Friday afternoon. This maximises your time with our delegates, but also gives you a chance to set up and take down your stand.

Packages

Option A: 3-day Exhibition Stand: £850 plus VAT

(Stands may remain in place for the full three days)

The fees include:

• One 6 ft trestle table
• Two chairs
• One poster/pin board
• Exhibitor name sign on table
• Invitation for two named representatives to register to attend the BISA evening reception on Wednesday 17 June from 6pm. This includes a chance to look around the galleries of the world-famous Titanic Experience!
• Your logo in the footer of every conference website page - clickable to direct site users to a url of your choice
• Your logo in pre-conference email marketing (there are x3 emails to be sent, the first in January 2023 to our full mailing list, and second/third in June 2023 to all conference delegates). These logos are not clickable
• Your logo and up to 100 words in our in-conference email sent to all delegates on the first day of the conference, alongside a url of your choice
• Your logo on a banner at the entrance to the exhibitor hall
• Refreshments and lunch on all days for up to two exhibitor representatives (if you require more than two representatives an additional fee of £80pp will apply).

Option B: 3-day Enhanced Exhibition Stand: £999 plus VAT (Only two packages available)

All items listed in Option A, plus:

• Sponsorship of a keynote (exhibitor name in programme, slide displayed on screen at the beginning of the event, your pull up or similar branded banners in the event room (these must be provided by you). Roland Bleiker and Michael Cox are the 2025 keynote speakers. Please note in your booking form if you have a preference for which keynote your company should sponsor
• Larger logo in a more prominent position in the conference website footer (clickable)
• A clickable jpg/png advert placed in one of our newsletters and one of our events round up emails between February and July. These are sent to over 5,500 subscribers.

Additional information and delivery

There are many electrical sockets in the exhibition hall so exhibitors should be able to use power as they wish.

Delivery and collection of exhibitor items must be arranged by the exhibitor. Further instructions will be sent to you nearer the date of the conference.

Exhibitor book launches, panels and receptions

Do you want to hold a reception or similar event at your stand? Please let us know your requirements during the package booking process. Any catering required will be chargeable in addition to your package booking.

Alternatively, you may wish to reserve a separate room for a panel, reception or other event. In this case, please complete our ‘Reserve a room’ request form below, in addition to booking your package. Please note that there is an additional charge for booking a room as well as any catering required.

02 Advertising

Raise your profile by advertising with us! Whether you want to advertise in addition to exhibiting, or book a standalone advertising campaign, you can make the most of linking up with our 5,500+ mail subscribers and more than 289,000 website sessions each year.

Option 1: £350 – A clickable jpg advert placed in one of our newsletters and one of our events round up emails between February and July. These are sent to over 5,500 subscribers. Plus, your logo in the footer of every conference website page (clicks through to a url of your choice), as well as in a minimum of two pre-conference emails to be sent between January and June 2023 to all conference delegates (not clickable).

Option 2: £450 – Everything listed in option 1, plus your leaflets and/or a pull up stand in our conference exhibition hall. You will need to supply the leaflets and/or stand and have them sent to and collected from the venue (or we can dispose of anything remaining).

Option 3: £350 *NEW FOR 2025* - Your digital banner advert placed on several of the most popular pages across our website for one calendar month between February and June 2025. The advert will click through to a url of your choice. There were more than 289,000 website sessions in 2023.

SPECIAL OFFER: Take advantage of both Option 1 and Option 3 combined for just £500 when you confirm your booking before 24 February 2025.

For more information and to book, contact the BISA Office: office@bisa.ac.uk

03 Sponsorship

We have a variety of different sponsorship opportunities available to everyone, whether you’re exhibiting or not. Sponsorship of the following is on offer for 2025:

• our professional development day for up to 60 postgraduate and early-career researchers (Tuesday 16 June 2025)
• lunch on Wednesday, Thursday or Friday of the conference
• refreshment breaks (2x per day)
• the conference drinks reception on Wednesday 17 June at Titanic Belfast
• lanyards for delegate registration badges.

If you have your own sponsorship suggestions, we would be happy to hear them. To discuss further please contact BISA Director/CEO Juliet Dryden: Juliet.Dryden@bisa.ac.uk.